Club Events

13/02/2012 - General Meeting, 8:00pm
Northgate Sports Community Centre.

19/02/2012 - Lunch at The Meadows Hotel
See Club Events page for details.

11/03/2012 - ALL FORD DAY
Contact Vince on tl50fairlane@yahoo.com.au to reserve your spot as this will be an organised club display.

12/03/2012 - Annual General Meeting, 8:00pm
Northgate Sports Community Centre.

 

Our Constitution

NAME OF CLUB AND ABBREVIATION

 

1.The Club shall be called ‘FORD OWNERS CAR CLUB OF SOUTH AUSTRALIA INCORPORATED’ and such name shall not be changed without the concurrence of 75% of the financial members present at a general or special meeting of which 14 days notice shall be given. Notwithstanding the above, the Executive Committee shall have the power to authorize abbreviations ‘F.O.C.C.’ for example, on plaques, medals or badges as shall be necessary in any special case.

 

 

INTERPRETATION – MASCULINE/FEMININE, SINGULAR/PLURAL

 

2. In this Constitution, except where the subject matter requires a different interpretation, ‘this Club’ means ‘FORD OWNERS CAR CLUB OF SOUTH AUSTRALIA INCORPORATED’, ‘the Committee’ means ‘the General Committee of the ‘FORD OWNERS CAR CLUB OF SOUTH AUSTRALIA INCORPORATED’, as set out in the relevant sections of this Constitution. ‘Financial Member’ shall mean and include every member who has paid all monies due and payable under these rules. The masculine shall be taken to include feminine, the singular shall be taken to include plural.

 

 

CLUB OBJECTS AND AIMS

 

3. The objects of the Club shall be :-

a. To promote, foster and conduct motor sports generally in all its branches.
b. To promote the preservation and restoration of motor vehicles of historic significance and integrity.
c. To promote friendship and sportsmanship among all members of the Club.
d. To form registers or other groupings of members with common interests within the club.
e. To promote and hold competitions, meetings and tournaments and to offer, give and contribute towards prizes, medals and awards for drivers and their crews.
f. To encourage those who use the roads to become more proficient and courteous.
g. To arranges to be given (by experts where possible) driving, navigation vehicle maintenance, safety and general interest lectures to members and (non-members where so decided) so that all may become more skilful in, more devoted to, and more understanding of sport and motoring in general.
h. To promote social activities within the Club
i. To be a non-profit making organization. Accumulated profits are to be used for the requirements of the Club and be used at the Committees’ discretion for the betterment of the Club.

J. A Special General Meeting of the club may authorise the Committee to invest a sum of money, for up to 3 years. A further Special General Meeting would be required to terminate the investment earlier than the original term expiry date.

 

 

CLUB COLOURS

 

4. The Club colours shall be Blue and White.

Membership - Who can join, Classification of Full, Associate & Life.

 

5. Full Membership, shall be open to any person who is interested in the furtherance of the objects of the Club and who, at the time of his acceptance to membership, and when renewing his membership, is the owners of a Club Vehicle as defined in Parts 75 and 76 of the Constitution. His Club number shall be a number without a prefix or suffix.

 

5. (a) Associate Membership, shall be open to any person who is interested in the furtherance of the objects of the Club. His Club number shall be a number prefixed with the letter “A” but without a suffix.

 

5. (b) Life Membership shall be accorded to any full or associate member of the club who has been a member for 25 years and is awarded Life Membership by a General Meeting of the Club. His club number shall be preceded by the letter L, followed by the precedence of his elected life membership status, eg L1,L2

 

6. Family Membership shall be open to any person who is interested in the furtherance of the objects Club and whose residential and postal address is the same as that of a full member. His Club number shall be the Full Members number with a suffix. The suffix being a letter of the alphabet in sequence starting with “A” for the first family member.

 

7. Friends and family whose residential and postal address is not the same as that of a full member may apply to the General Committee in writing for family membership. This membership, if allowed by simple majority on voting, will lapse at the end of the membership year. It will not be automatically renewed on payment of fee.

 

8. All classes of Membership shall be in two sections, over 18 years of age, and under 18 years of age. Two separate fees will be set for Junior and Senior Members.

 

9. Applications for membership shall be in writing and shall be in such form as shall be determined by the Executive Committee.

 

10. All applications for membership must be nominated and signed by one financial full member.

 

 

RESIGNATIONS FROM THE CLUB

 

11. Any member may resign his membership or position in the General Committee by giving notice in writing to the Executive Committee.

 

EXPULSION FROM THE CLUB

 

12. Should the conduct of any member in, the opinion of the General Committee, injurious to the character of the Club or its members, the Secretary shall call a meeting of the General Committee to consider the conduct of such member and shall invite him to attend. If a two-thirds majority of the General Committee vote for the expulsion of such member, the member shall be expelled. Any member so expelled shall have the right to appeal to a Special Meeting to be called within 21 days of his expulsion, when a majority of those present and voting, shall vote in confirmation or otherwise of the Committee’s decision.

 

 

LINES OF COMMAND AND ELECTION OF OFFICERS

 

13. The Management and general conduct of the Club shall be vested in a body known as the Executive Committee.

The Executive Committee shall consist of:


The President
The Vice President
The Secretary
The Treasurer
The Competition Secretary
The Executive Committee shall have the power to make decisions in respect to management, policy and finance.

 

14. The general running of the Club shall be in the hands of a General Committee which shall consist of all members of the Executive Committee plus the following:

Minute Secretary
Social Secretary
Assistant Social Secretary
Assistant Competition Secretary
Public Relations Officer
Editor
Publisher
CAMS Delegate and Liason Officer
Public Officer

 

15. Office bearers shall be elected at the Annual General Meeting or at a General Meeting when resignation makes it necessary. All office bearers shall hold office until the next Annual General Meeting. (Exceptions, see Treasurers’ duties) All officers who retire at an Annual General Meeting are eligible for re-election.

 

16. Officers of the Club must be financial members of the Ford Owners Car Club of South Australia Incorporated.

 

DUTIES OF OFFICERS

 

17. THE PRESIDENT: The President shall oversee the running of all aspects of the Club and chair all meetings when he is present. He shall prepare a Club report for each copy of CamTorque and present an annual report of the Clubs activities at the Annual General Meeting.

 

18. VICE PRESIDENT: The Vice President is to act as an assistant to the President, work under his direction and carry out the duties of the President in his absence.

 

19. THE SECRETARY: The Secretary shall convene all meetings, conduct the correspondence of the Club, including the correspondence pertaining to the competitions, and work in close collaboration with the Competition Secretary in these matters. He shall keep a complete list of members together with their addresses and date of election.

 

20. THE TREASURER: The Treasurer shall collect all subscriptions and other monies due payable to the Club, and immediately give an official receipt therefore He can retain a sum of money as petty cash at the Executive Committees discretion and all other monies are to be banked in the Club Bank Account as soon as practicable. He shall keep correct account books of monies and paid and shall report at General Meetings regarding the financial position. He shall keep a record of members’ names and addresses and the date of admission of such member into the Club. He shall prepare a balance sheet and financial statement and submit same to the Annual General Meeting. He shall prepare an audited financial statement for the financial year of his term of office that will be presented by the then Treasurer to the second General Meeting in the New Year.

 

21. COMPETITION SECRETARY: The Competition secretary shall organise all competitions conducted by the Club with the exception of those of a social nature held at social gatherings, and give ample notice to the Committee of the nature and amount of preliminary work necessary to any forthcoming event. He shall receive all entry forms and hand same as soon as practical to the Treasurer. He shall be responsible for the preparation and issue of any rules and regulations are bought to the notice of all controlling officials and competitors. He shall report at General Meetings concerned any competition held since the preceding general meeting covering forthcoming events. All suggestions made to him at General Meetings shall be recorded by him for further reference.

 

22. MINUTE SECRETARY: The Minute Secretary shall record the minutes of all properly convened meetings, which minutes shall be submitted to the next meeting for confirmation. He shall assist the Secretary with his duties where possible and shall act for the Secretary in his absence. He shall record such other information as shall be directed by the Executive Committee.

23. SOCIAL SECRETARY: The Social Secretary shall be in charge of social activities and catering arrangements and shall submit a statement to the Treasurer of monies expended on social activities. He shall also endeavor to meet new members and generally make them welcome to the Club.

 

24. ASSISTANT SOCIAL SECRETARY: The Assistant Social Secretary is to act as assistant to the Social Secretary, work under his direction and carry out the duties of the Social Secretary in his absence.

 

25. ASSISTANT COMPETITION SECRETARY: The Assistant Competition Secretary is to act as assistant to the Competition Secretary, work under his direction and carry our the duties of the Competition Secretary in his absence.

 

26. EDITOR: The Editor shall cause to be published notices of meetings and forthcoming competitive events and shall endeavor at every opportunity to promote the interests of the Club. He shall edit all material received for publication and liaise with the Publisher in the production of the Clubs’ official magazine.

 

26.(a) PUBLIC RELATIONS OFFICER: The Public Relations Officer shall liaise with the press, other clubs and organizations, for the furtherment of the clubs objectives

 

27. PUBLISHER: The Publisher shall in collaboration with the Editor cause to be printed and published a Club magazine detailing all relevant news of Club affairs.

 

28. CAMS DELEGATE AND LIASON OFFICER: The CAMS Delegate and Liaison Officer shall assist generally with the Committee work and shall be responsible for liaison with branches and with other clubs as necessary. He shall act for and on behalf of the Club at meetings and functions of organizations with which the Club is affiliated. He shall report on such attendance at General Meetings of the Club.

 

29. PUBLIC OFFICER: The Public Officer shall :-

 

a.Promptly do such things and sign and execute such other documents as are from time to time prescribed by law.
b.Forthwith notify the Secretary of any documents and process delivered to or served on him and of any other matters affecting the Club coming to his knowledge in his capacity as Public Officer
c.Take such steps in any proceedings and sign such documents as he is required to do by the Executive Committee.
d.Attend any meeting of the Executive or General meeting of the Club which the Secretary requests him to attend.
e.Subject to law, set under the direction of the Executive Committee in the execution of the duties of Public Officer.

 

 

NOMINATIONS FOR COMMITTEE POSITIONS

 

30. All candidates for office must have been financial Full or Family Members of the Club for a period of three months prior to the date of closing of the nominations. The nomination of all elective officers shall be sent to the Secretary on the prescribed form, an must be signed by the candidate and by one financial Club Member.


In the event of more than one candidate being nominated for any particular office, the election shall be conducted by ballot. The candidate receiving the greatest number of votes will be deemed elected, and in the event of an equal number of votes being cast, the chairman shall exercise the casting vote.

 

 

POOR ATTENDANCE OR ACHIEVEMENT OF COMMITTEE OFFICERS

 

31. If any member of the Committee fails to attend three consecutive Committee Meetings or three consecutive General Meetings without first having obtained leave of absence, his resignation may be deemed to have been received and accepted by the Club. Where the resignation takes effect under this rule, the Committee member concerned shall not be eligible for re-election to his former or any other office during the currency of that financial year.

 

32. Should it appear to the Executive Committee that any officer is not properly performing his duties, the Executive Committee may by a special resolution declare such offices to be vacant, provided that any officer so removed shall have the right of appeal to be lodged within seven days. The appeal shall be heard by a special meeting of the General Committee. If a two-thirds majority vote in confirmation of the Executive Committees’ decision, that decision shall be binding. The member removed from office under this rule shall not be eligible for re-election to his former or any office during the currency of that financial year.

 

 

QUORUMS

 

33. Ten members or 50% of members, whichever is the lesser, shall be a quorum for all General Meetings of the Club an six members for all meetings of the General Committee.

 

 

RULES FOR COMMITTEE OFFICERS

 

34. The Executive Committee shall have sole control of all the monies of the Club.

 

35. The Chairman shall have ultimate authority on every point of order.

 

36. At Committee meetings each officer shall be entitled to one vote with the exception of the Chairman who shall have a casting vote as well as a deliberate vote. The Chairman shall also be entitled to a casting vote at general meetings.

 

 

GENERAL MEETINGS

 

37. General Meetings of the Club shall be held fortnightly unless otherwise directed by the Executive Committee and notified by the Secretary at the previous meeting.

 

38. The Chairman of any General Meeting shall be the President or the Vice President or in their absence, a member of the Executive Committee whom the meeting shall elect.

 

39. The minutes of any General Meeting shall be open to any member on giving one weeks notice to the Secretary. No proxies shall be allowed at any meetings.

 

40. Notices to members specifying the place, day and hour of such meetings and in case of special business, the general nature of such business, shall be given at the previous meeting. Omitting to give such notice shall not invalidate any resolution passed at such meetings.

 

41. The Secretary shall, on request in writing, signed by six members of the Club, call within fourteen days of such a notice a Special General Meeting.

 

 

EXECUTIVE COMMITTEE MEETINGS

 

42. The Executive Committee shall meet at such times as considered necessary

 

43. The Executive Committee shall have the power at any time to call a special meeting of the General Committee..

 

44. The Executive Committee shall have the power at any time to call a special meeting of members for the dispatch of any special business.

 

 

GENERAL COMMITTEE MEETINGS

 

45. The General Committee shall meet at least once in every month and on any other occasions as may be deemed necessary.

 

46. The Committee shall have the power to make and publish any by-laws for the management and control of the Club.

 

47. The Committee shall have the power to pass rules and make regulations for the conduct and control of any trial, gymkhana or speed event or other events provided that such rules and regulations shall not be inconsistent with this Constitution or with the Constitution and Rules of any controlling body with which this Club is affiliated.

 

48. The Committee shall have the power to invite any other person to attend Committee Meetings who may be of assistance to them in a professional and technical or skilled manner for his advice and guidance thereon, provided that such person shall not be entitled to a vote on the Committee.

 

 

ANNUAL GENERAL MEETING

 

49. The Chairman of the Annual General Meeting will be the President of the Club or in his absence the next person in the list under Lines of Command and Election of Officers in Parts 13 and 14

50. The Annual General Meeting will be held in lieu of the First General Meeting of November.

 

51. Form of the Meeting :

Open Meeting. Call for Apologies
Reports by :-
President including social and competitive highlights
Treasurer covering financial situation
The Chairman then declares all positions vacant and carries out the selection of the new officers were required.

 

52. The new President then takes over, introduces his new Committee to the Club and after any further business closes the meeting.

 

53. The new officers than take over the running of the Club with the inclusion of the past Treasurer who has to prepare for audit a report on the full financial year.

 

54. If not re-elected the past Treasurer steps down after completion of the audited financial report.

 

 

FEES

 

55. The Club subscription fee for ensuing year shall be set by the Committee of the previous year.

 

56. An elected member shall pay the full annual subscription prior to his election to the Club, except as indicated in Clause 57 below.

 

57. A candidate nominating for membership after the first General Meeting in August, will be required to pay one half of the annual subscription fee and if accepted will be entitled to membership until the end of the financial year. A candidate nominating for membership before the first General Meeting in August, will be required to pay full annual fee.

 

58. No change in fees or subscription shall be made without the concurrence of a majority of members of the General Committee.

 

59. Subscriptions shall be paid during the month in which the Annual General Meeting is held. Any member whose subscriptions remains unpaid 30 days after that due date shall be notified by the Treasurer that if payment is not made within 14 days of receipt of the notice, he may be deemed to have resigned. In such a case he shall not be permitted to hold office, vote or compete in any Club competition.

59. (a) Life members are not required to pay subscription fees.

 

 

ENDORSING CHEQUES ETC

 

60. All monies received by and on behalf of the Club shall be paid into the Club’s banking account. All cheques and/or withdrawal forms drawn on the Club’s banking account, are to signed by any two of the following :
The President
The Secretary
The Treasurer

 

61. All cheques, money orders or postal notes requiring endorsement shall be signed by the Treasurer or the Secretary.

 

 

FINANCIAL YEAR OF THE CLUB

 

62. The financial year of the Club shall be from the 1st of January to the 31st of December, of each calendar year.

 

 

POINTS FOR PROGRESSIVE TROPHIES

 

63. Points will be awarded for Clubman, Clubwoman, Competition and Navigation. These points are progressive throughout the financial year and a First Second and Third trophy will be presented at the Annual General Meeting

 

64. In the event of a tie for progressive first, second or third awards, the award shall be determined if possible by taking into account the number of superior placings. If this method does not determine the tie, the award will be made equally to the tied contestants remaining.

 

65. The value of points for each placing or event will be decided each year by the Committee.

 

66. The points will be calculated from the 1st January in any one year up to a cut off date set by the Committee to enable trophies to be presented at the AGM

 

 

CLUB PROPERTY AND ASSETS

 

67. The Committee shall keep an accurate record of all Club property and its whereabouts at any time. They shall also see that such equipment or property is kept in good order and used expressly for the Club use and not abused.

 

68. Any equipment being used on loan to members shall be properly signed for by the borrower and he shall see that such equipment is returned by the borrower as soon as possible.

 

69. The loss or damage of any equipment is to be replaced or repaired or paid for by the borrower.

 

70. The Committee shall report to the General Meeting the loss of equipment and will also report to the General Meeting new additions of equipment so that members are aware of the facilities for their use. Any member wishing to have the loan of any such equipment shall apply to the Assistant Competition Secretary.

 

 

ALTERATION TO THE CONSTITUTION

 

71. All or any of the rules of this Club may be added to, altered, amended or annulled at any General Meeting, provided that 28 days notice of such amendment shall have been given to the Secretary.

 

72. Propositions to pass new rules or to amend existing rules shall be put in the form of a resolution at the meeting. Such resolution must be carried by a three-fourths majority of the members present and voting.

 

 

DISSOLUTION

 

73. The Executive Committee shall consider the question that this Club be dissolved only if :-
(a) The membership of the Club be less than ten (10) persons.
(b) A request in writing signed by 90% of financial members is received.

 

74. In the event of such dissolution being recommended by a majority of the General Committee, funds and assets (after payment of liabilities) may be handed over to any other association as may be decided by the Executive Committee.

 

CLUB VEHICLES

 

75. (a) Ford Vehicles - These are vehicles sold by the Ford Motor Company America and its associated companies. These vehicles can be dressed up or improved with accessories that do not detract from the ‘FORD’ image.

 

75. (b) Ford Derived Vehicles - These are vehicles which have a chassis or unitary body which was manufactured with the intent of fitting a “FORD” produced engine as standard or optional fitment, or are commonly fitted with a “FORD” produced engine, and are fitted with such engine. They may be modified or improved in such a way as to not detract from the “FORD” image.

 

75. (c) Other Club Vehicles - These are vehicles which may be approved from time to time by the Executive Committee. Such approval may only be granted to a specific vehicle on application in writing by the member, or prospective member, who is the bona fide owner. The application shall state the reason for the request. Approval shall lapse on sale of the vehicle or resignation of the member. Precedent shall not be a valid reason under this clause.